Privacy Policy - Pontica Solutions

PONTICA SOLUTIONS LTD

PRIVACY POLICY

Welcome to https://ponticasolutions.com.

Thank you for visiting our Website. We, Pontica Solutions Ltd., UIC 202506991, address: 38C, Cherkovna Str., office 4, Sofia 1505 (“the Company”, “we”, “our” or “us”), are committed to ensure our users’ personal data are lawfully processed and protected in compliance with  the EU General Data Protection Regulation (GDPR).

Please, read our Privacy Policy carefully. When using our Website you may be required to provide personal information and confirm that you have read this Privacy Policy. Please be advised that this Privacy Policy apply only to information gathered online at our Website.  It is not applicable to information that you may provide to us offline or to websites maintained by other organizations.

We may update this Privacy Policy from time to time without notice.  If we do, the most current version will always be available on the Website.

What Information Do We Collect About You? How We Collect It?

When submitting a job application to the Website, you will be asked to provide certain information which contains personal data. If you do not provide us with this information, we will not be able to process your application. We collect the following information about you:

Information provided by you in your CV, application form, covering letter and during the interview process including: your name, date of birth, age, gender, home address, personal email address, education, qualification and work experience details, references.

Information collected or created by us during the recruitment process including: interview notes, test scores, correspondence between us.

We may carry out background checks as part of the recruitment process that may include checking publicly available social media activity if necessary and relevant to the position.

When using our contact form on the Website you will be asked to fill in your names, email and other information in order to enable us to send you a personalized response to your request.

On our Website we use Google Analytics, Google Inc. Web Analytics Service, 1600 Amphitheater Parkway, Mountain View, California 94043, United States (“Google”).
Google will analyze your use of our Website on our behalf. For this purpose, we use, among other things, the cookies described in more detail below. The information collected by Google in connection with your use of our Website (such as the referrer, which page you visit, the type of browser, language settings, your operating system, screen resolution) will be transferred to a Google server according to Google policies (G Suite Support, Arnel: Data Center locationshttps://www.google.com/about/datacenters/inside/locations/index.html

G Suite Support, Arnel: And Google Data Centers https://www.google.com/about/datacenters/) where will be preserved and analyzed. The relevant results will be provided to us in an anonymous form. In this process, your usage data will not be associated with your full IP address. We have enabled the IP Anonymization feature offered by Google on our Website so that the last eight digits (IPv4 type) or the last 80 bits (IPv6 type) of your IP address are deleted. In addition, Google is certified under the EU-US Privacy Shield, which ensures that an adequate level of data protection is maintained to process Google data in the United States. You may withdraw your consent to use web analytics at any time by downloading and installing the proposed Google Browser Plug-in, or by managing your consent in the table above, with an opt-out cookie set. Both options prevent web analytics only if you use the browser on which you installed this plug-in or if you do not delete the refusal cookie. For more information about Google Analytics, please see the Google Analytics Terms of Service, Google Analytics Privacy Policy and Privacy Policy, and the Google Privacy Policy.

Cookies

In the course of viewing the content of our Website, the IP address of your device, the starting and ending time of the visit, the identification of the viewed page, and in certain cases, subject to the setting of the your device, the type of the browser or the operating system will be recorded. The system automatically logs these data. While using the Website, the system may send an anonymous visitor identifier, a so-called cookie, to the User’s device. The cookies are data files in a text format, which are stored on the User’s hard drive. The cookies do not contain personal data. In the default settings, the browser accepts cookies and stores them (e.g. in the ‘Temporarily downloaded Internet files’ folder). You can set your browser to refuse, remove or block cookies or show when a cookie is being set up without affecting your use of most of the features of the Website.  For more information on cookies, please visit: www.allaboutcookies.org.

How We Use Your Personal Information?

We use your personal information for the purposes of the recruitment process, for assessing your suitability for the position, to communicate with you and to carry out reference checks.  We will also use your information to comply with legal and regulatory requirements under the Bulgarian labour legislation.

We will use the information collected from you because: (1) it is necessary for us to do so before entering into a contract with you; (2)  we need to process your information in order to comply with a legal or regulatory obligation; or (3) because we or a third party have a legitimate interest to: (a) ensure the effective administration and management of the recruitment process; (b) ensure we hire a suitable individual for the specific position; (c) deal with disputes and accidents and take legal or other professional advice; and (d) ascertain your fitness to work.

We will process your health data and other sensitive data if required to do so under the applicable law and (1) to consider whether we need to provide appropriate adjustments during the recruitment process and to ascertain your fitness to work; (2) to comply with any legal or regulatory obligation.

Information That We Share

We will only share your personal information  with potential/current contractors and/or service providers of  the Company  for the purposes of administration of the recruitment process,  human resources administration activities, implementing a contract, incl. for improvement and optimization of our Website, as well as for the purposes of conducting Company’s main business activities.

These data recipients are legally or contractually obliged to protect the confidentiality and security of your personal information and data.

We have the right to disclose your personal data and information to the competent authorities in the cases and under the conditions set forth in the applicable laws.

Data transfer

The Company may transfer data to its partners, contractors, service providers established within and outside the EU. The non-EU countries concerned may not provide the same level of protection of personal data as your country. In such cases, the Company will ensure that personal data are adequately protected by data recipients in these countries. Adequate protection usually means imposing on the receiving party contractual obligations that ensure that this party maintains the same high level of privacy and data protection that is maintained by the Company.

In the absence of appropriate safeguards, the data transfer may be carried out due to the need of implementation of pre-contractual measures taken upon your request, performance of a contract between you and the Company, as well as for the purposes of conclusion and/or performance of a contract between the Company and a third party concluded in your interest.

Retention of Your Information

We will retain your personal information for the duration of the recruitment process or longer if permissible under the applicable data protection laws. If you are successful in applying for a position, your personal information will be retained for a further period for the purposes of signing and implementing of the employment agreement.

Your rights

You have the rights of access, correction, erasure, objection, restriction, transmission, and the right to withdraw consent and to complain to the Supervisory Authority. To exercise your rights, please send your request to the following contact details: security@ponticasolutions.com

What Should You Do If You Have Any Complaints?

If you consider that our actions in connection with processing of your personal data violates your rights relating to personal data, you may lodge a complaint. Please, use the following link to find the competent supervising authority in the EU country of your habitual residence, place of work or place of suspected infringement: http://ec.europa.eu/justice/article-29/structure/data-protectionauthorities/index_en.htm.

You may also bring proceedings before the competent court, including the courts of the EU member state where you have your habitual residence.

In any case, it is advisable that you first address your complaint and/or request to us to resolve any issues as quickly as possible, before referring the matter to the competent authorities.